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Web Based Mail  -  Outlook Express  -  Outlook 2002  -  Netscape Mail
What is SMTP Authentication?

 
Oakland Web clients Web Based E-Mail

 
You can check email while on the road or anywhere you have access to a PC with an internet connection. 

  1. Open Internet Explorer
  2. Type in address bar:  mail.yourdomain.com (enter)
  3. Choose option:  IMP – mail client (enter)
  4. Type in Username: (your full e-mail address)
  5. Type in your Password: (provided at time of account set-up)
  6. Select Server:  (provided at time of account set-up)
  7. Click “Log In” button

Once in your mail Inbox you can review messages by clicking on the message subject or the From name. You can check box messages to be deleted and then click the delete button.  To remove all deleted messages from your Inbox you would click on “Purge Deleted” (bottom-right) and that will “take out the trash”.  Play around with the options, you can't mess anything up.
 

 Change your Password
Login to http://mail.yourdomain.com as above but select the option to Change Password.  Follow the prompts.
Microsoft Outlook Express  v6.0

Configuring Outlook Express

To configure this email client with the POP before SMTP relay:

  1. Open Outlook Express.
  2. In the menu bar, go to the Tools drop-down menu and select Accounts.


     

  3. On the page that shows, click Add and select Mail.
     
  4. On the wizard page that shows, enter your name in the field and click Next to proceed.
    Note: this email will appear when you send out emails.
     
  5. On the page that shows, enter your Email Address and click Next to proceed.
     
  6. In the form that shows:
    - in the drop-down box, choose POP3 as your incoming server;
    - enter the Mail Server Name for both Incoming Mail and Outgoing Mail;
    - click Next to proceed.
     
  7. On the page that appears:
    - make sure to enter full email address in the Account Name field;
    - enter mailbox password in the Password field;
    - check the Remember Password box to avoid entering it every time you check or send email; - click Next to proceed.

     
  8. On the page that shows, click Finish to save settings and get back to the list of email accounts
     
  9. Now that email account is created, select Accounts from the Tools drop-down menu in the menu bar.
  10. On the Internet Accounts window, select the newly created mail account and click Properties to edit the settings for your email account.
     
  11. On the Properties page that appears, choose the General tab and check the settings of your email account.

    Here you can:
    - set the name that will show in your letters
    - set reply email (should be the same as email )
  12. Click Apply and OK to save settings.

Configuring Outlook Express with SMTP Authentication

You can set SMTP Auth relay right after your email account is created (steps 1- 8) as it is described above. To set SMTP Auth, do the following:

  1. Select Accounts from the Tools drop-down menu in the menu bar.
  2. On the Internet Accounts window, select the newly created mail account and click Properties to edit the email settings.

     
  3. On the Properties page that appears, choose the Servers tab.
  4. Check My server requires authentication box and click Settings on the right.
     
  5. On the Outgoing Mail Server window that shows you can:
    - use the same settings as incoming server;
    - enter account name and input another password for outgoing email.
    Note: make sure to check Remember password if you don't want to enter password each time you send out email.
  6. Click OK.
  7. Back on the Properties page, click Apply and OK to save settings and then close all dialog boxes.

Now that Outlook Express is configured, you can send and receive emails.
 

Microsoft Outlook 2002

Microsoft Outlook 2002
New E-Mail Set-Up

1) Go to Tools | E-Mail Accounts…
    
(your screen will look a little different from the image below)

2) Click on E-mail / Add a new e-mail account
    - then click Next> button at bottom right

 3) Click in the circle next to POP3
    - Click "Next"

4) Enter the following information:
    - Your Name:  Type your name or Company Name
    - E-mail Address: Type the email address you would like to show in the
       “From Mail”  column in the recipients Inbox.
    - Type for both the Incoming mail server and Outgoing mail server:
       mail.your-domain.com (fill in your domain name)
    - User Name:  this is your full email address
    - Password:  type in your password (case sensitive)
    - Check the Remember password box if don’t want to type it each time you
       send & receive mail (Note: anyone who uses your PC will be able to use your
       email account if this is checked).
    - Click the More Settings… button

5) Select the Outgoing Server tab at the top of pop-up screen
    - check the box next to “My outgoing server (SMTP) requires authentication
    - Click OK at the bottom of pop-up window
    - then click Next> at the bottom of previous pop-up window
 

6)  Click the Finish button and that’s it.  Your new mail account is now set-up.

 

Configuring Netscape Email
To configure this email client with the POP before SMTP relay:
  1. Open Netscape Mail.

    Note: Netscape users may experience problems with collecting their mail. In this case, mail server login name must be written with the % character instead of the @ sign, e.g. username%example.com. Netscape only supports a clear-text SMTP AUTH protocol so SSL use is required.

  2. In the top menu bar, select Preferences from the Edit drop-down menu.

  3. Click Mail and Newsgroups in the left menu and select Identity. On the page that appears:
    • enter your name as the following example shows;
    • enter the email address of the account you're setting up;
    • enter the reply email address (usually the same as email address).

  4. Select Mail Servers in the left menu and click Add against the Incoming Mail Servers field.

  5. On the dialog window that shows, choose the General tab and fill the form:
    • Enter the Server name;
    • Choose POP as Server type
    • Enter User name
    • Select Remember password if you want to login to your mail account without having to type a password every time.
    • Optionally, select Check for mail every specified period of time.

  6. Select the POP tab to choose different Incoming Mail options.

  7. Click OK to save settings.
  8. Back on the Mail Servers page, enter the Outgoing Mail Server info:
    • Enter Outgoing Mail Server name;
    • Enter User name (make sure to type full email address in this field).

  9. Click OK to save settings.

Now your netscape mail is configured and you are welcome to use it. 

Configuring your SMTP Authentication

  1. Repeat steps 1-8 from of the instructions above
  2. Under the "Use Secure Socket Layer (SSL) or TLS for outgoing messages", select Always.

  3. Click OK to save settings.

Now that Netscape Mail is configured, you can send and receive emails.
 

SMTP Authentication

SMTP (Simple Mail Transfer Protocol) is a protocol for sending email messages across the Internet. It is used in conjunction with both POP3 and IMAP, protocols that enable you to download messages from a mail server to your computer. SMTP is used for outgoing mail while POP3 and IMAP are used for incoming mail. The Oakland Web does not support IMAP.

SMTP authentication is a way to ensure that outgoing email messages are really being sent from you and not from someone else who has gained access to your SMTP server, such as a spammer.

If you are using an ISP's mail server to send mail instead of the Oakland Web’s mail server, each time you log in to your email client you will need to be authenticated before you can send mail.

To be authenticated by the SMTP server:

  1. Establish a connection to the Internet.

  2. Launch your email client.

  3. Ensure that there is no outgoing mail in your outbox.

  4. Log into the POP (incoming) mail server to check your email.

  5. Once you have checked your incoming mail, you will be authenticated for the entire time that you remain connected to the Internet.

If your SMTP access is denied even after logging in to the POP mail server, you should contact your Internet Service Provider (ISP). It is possible that they are not allowing relay to an outside SMTP server. Some ISPs are implementing this feature in order to prevent spamming.

If this is the case, you can work around the problem by using your ISP's SMTP (outgoing) mail server instead of the Oakland Web’s. This change will not affect the appearance of your outgoing email messages. When recipients reply to your email messages, they will still see your domain email address, for example user@yourdomain.com.

 

 

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